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The protection of your privacy is of the utmost importance to our company. On the website of our company at www.akap.cz (hereinafter “Website”), but also in any other contact with our contractual partners, employees, or other persons, our company strives to ensure the highest possible standard of data protection.
This document contains in particular information on how our company collects and processes your personal data obtained via the Website or by other means.
1.1. The controller of your personal data is the company AKAP accounting s.r.o., VAT ID: 273 333 96, with its registered office at Masarykova 1208, 415 01 Teplice, registered in the Commercial Register at the Regional Court in Ústí nad Labem under file number C 24762 (hereinafter also “Company”), which operates, among other things, the Website.
1.2. The Company’s contact details are:
1.2.1. Email: marketa.vales@akap.cz
1.2.2. Phone: +420 730 512 888
1.2.3. Address: Masarykova 1208, 415 01 Teplice
Using the above contact details, you can also exercise all the rights described below regarding your personal data.
2.1. The Company collects your personal data in the following situations:
2.1.1. when you apply for a position in the Company;
2.1.2. when you contact the Company;
2.1.3. when you conclude a service agreement or any other contract with the Company;
2.1.4. during your visit to the Website – the Company uses cookies and may process personal data in this context; the terms for cookie usage are available here.
3.1. When submitting a job application, the Company processes the following personal data:
3.1.1. First and last name;
3.1.2. Phone number;
3.1.3. Email address;
3.1.4. Any other information you provide in communication or from attached files (CV, cover letter, etc.).
These personal data are required by the Company to properly carry out the selection process for the respective position and to contact the applicant regarding potential cooperation, including concluding a contract. The data provided are necessary for this purpose.
The phone number is used to contact the applicant in case of mutual interest regarding the selection process.
The first and last name are required to identify the applicant, structure communication, and address the applicant correctly.
The email address is required particularly if the applicant prefers not to be contacted by phone or if email communication is more appropriate (e.g., for sending attachments).
Other information, such as the applicant’s message or attached files (e.g., CV or cover letter), is processed so that the Company can assess qualifications and select suitable candidates within the selection process.
3.2. If you contact the Company via the contact details in section 1.2 or via other communication channels (e.g., social networks), the Company processes the personal data contained in your inquiry or message for the purpose of reviewing and responding.
3.3. When concluding a contract or negotiating its conclusion, the Company processes the following personal data from you:
3.3.1. First and last name or, if applicable, company name;
3.3.2. Registered office or other delivery and billing addresses;
3.3.3. Your Company Identification Number (IČO) and, if you are VAT-registered, also your VAT Identification Number (DIČ);
3.3.4. Phone number;
3.3.5. Bank account details;
3.3.6. Email address;
3.3.7. Other information necessary for the provision or receipt of the service according to the respective contract.
These personal data are required so that the Company can conclude a contract with the respective person and fulfill it properly. Without these data, the Company would not be able to provide, receive, process, or invoice the service or any other product.
The phone number may be used to contact the contracting party regarding contract fulfillment. The first and last name, IČO, and if applicable, company name and DIČ are necessary to know with whom the contract is concluded and to provide contractual services.
The email address is required to contact the contracting party if phone contact is not possible or preferred, or if the nature of the message requires it. Email can also be used to send additional documents related to contract fulfillment if agreed with the contracting party.
The address is mainly required for providing the Company’s own services and invoicing, as are the bank account details.
4.1. The Company is entitled to process personal data in the following cases:
4.1.1. You have given consent to the processing;
4.1.2. the Company has a so-called legitimate interest in processing;
4.1.3. the processing is legally required;
4.1.4. the Company has concluded a contract with you or negotiated its conclusion.
4.2. The Company is entitled, in particular, to inform persons who are its clients about important changes or news in its business area. At the same time, the Company may also inform these recipients about news concerning its own business operations.
For these purposes, the Company is entitled to send corresponding messages to the email addresses of these persons, and if applicable, send SMS messages to the stored phone number or call this number.
The sending of these messages is based on the Company’s legitimate interest. Persons may unsubscribe from these messages at any time using the contacts provided in this document.
5.1. Certain personal data may be processed on behalf of the Company by data processors, including IT support, legal representatives, or providers of marketing tools (see information on cookies).
6.1. Personal data provided in contracts or obtained in connection with the fulfillment or negotiation of contracts are processed by the Company during the term of the contract and for an additional 5 years to reliably protect its rights within the statute of limitations.
6.2. If the Company receives personal data in connection with a candidate’s application for a position or another form of cooperation, the Company processes these data until the respective selection process is completed and for an additional 6 months to demonstrate that the selection process was conducted in accordance with legal requirements and the required standards.
In the event of concluding cooperation with the applicant, the Company processes the data during the term of employment or cooperation and subsequently for an additional 2 years, unless a longer retention period is required by law.
6.3. If the Company has obtained certain personal data based on your consent, you have the right to withdraw this consent at any time. The Company will then delete these personal data or no longer use them for the purposes for which consent was previously given.
6.4. Legal provisions may require the Company to retain certain data for a longer period. The Company complies with these obligations.
6.5. After the above periods expire, the Company anonymizes or deletes personal data. During these periods, the data are retained in particular to respond appropriately in case of disputes. The Company is responsible for providing its services.
7.1. As a data subject, you have the rights listed in this Article 7.
7.2. Right of access to your personal data – You have the right to request at any time which personal data about you are stored by the Company and how they are processed.
7.3. Right to rectification – If the personal data stored by the Company are not current or correct, you have the right to request correction.
7.4. Right to object – If you believe that the Company processes personal data beyond its legitimate interest, you have the right to object. The Company must review your objection.
7.5. Right to erasure (“Right to be forgotten”) – At your request, the Company must delete all personal data it stores about you. However, if there is another reason that allows or obliges the Company to retain personal data (e.g., legal regulations), the Company may or must continue to process these data on that basis. In such cases, deletion may not occur.
7.6. Right to restriction of processing – In certain cases, the Company may retain personal data but must not process them further. This applies in the following situations:
7.6.1. If you dispute the accuracy of personal data and the Company needs to verify your information
7.6.2. If the Company has processed personal data unlawfully, but you do not want them deleted and instead request restriction of processing
7.6.3. If the Company no longer needs the personal data, but you request their retention to safeguard your legal claims
7.6.4. If you have objected to processing until the Company verifies whether personal data may continue to be processed based on its legitimate interest
7.7. Right to data portability – At your request, the Company will provide personal data that it processes based on your consent and that are automatically processed. These personal data will be provided in a commonly used, machine-readable format. Alternatively, the Company may transfer these personal data to a data controller designated by you, provided that the controller agrees to the transfer.
7.8. Right to lodge a complaint – If you believe that the Company violates legal provisions in processing personal data, you have the right to lodge a complaint with the supervisory authority for personal data protection (www.uoou.cz).
The Company emphasizes that all processed data are considered highly confidential and are handled with maximum responsibility.
The Company is prepared to answer all your questions regarding personal data processing via the contact methods in section 1.2 of this document.
The Company is entitled to update these policies as needed. In this context, the Company recommends that data subjects regularly check this page.
These policies were issued by the Company on November 3, 2025.
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